Lowongan Kerja North Kuta Posisi Sekretaris di EARTH ISLAND

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Perusahaan	EARTH ISLAND
Posisi	Sekretaris
Tempat	North Kuta
Jenis Pekerjaan	Full Time
Spesialisasi Dibutuhkan	Asisten Pribadi, Asisten Eksekutif & Sekretarial (Administrasi & Dukungan Perkantoran)
Gaji Min	Rp. 2.000.000
Gaji Max	Rp. 8.500.000

 Secretary / Personal Assistant

The Secretary / Personal Assistant (PA) is responsible for providing high-level administrative support to the executive or manager, ensuring efficient day-to-day operations. This role includes managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The ideal candidate is highly organized, detail-oriented, and able to manage multiple tasks simultaneously in a fast-paced environment.

Key Responsibilities:

1. Administrative Support:

   • Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
   • Prepare, organize, and maintain documents, reports, and presentations for meetings and briefings.
   • Handle incoming and outgoing correspondence, including emails, phone calls, and mail, ensuring prompt responses and follow-up as required.

2. Meeting Coordination:

   • Arrange and coordinate meetings, conferences, and events, including preparing agendas, booking venues, and arranging catering and equipment.
   • Take minutes during meetings, and distribute them to attendees with action items and deadlines.

3. Communication Management:

   • Act as a liaison between the executive and internal/external stakeholders, ensuring clear and effective communication.
   • Screen and prioritize calls and emails, responding on behalf of the executive when necessary.

4. Travel Management:

   • Plan and organize travel itineraries, including flights, accommodations, and transportation, while ensuring all travel arrangements comply with company policies.
   • Prepare and process travel expense reports and reimbursements.

5. Document Management:

   • Maintain confidential files and records, both electronic and physical, ensuring they are well-organized and easily accessible.
   • Draft, proofread, and format letters, emails, reports, and other documents as required.

6. Task and Project Coordination:

   • Assist with special projects, research, and data collection as assigned by the executive.
   • Coordinate with other departments or external parties to gather information, complete tasks, and ensure timely project delivery.

7. Office Management:

   • Oversee office supplies and inventory, ensuring adequate stock levels and ordering new supplies when needed.
   • Handle office equipment maintenance and coordinate with vendors for repair and service needs.

8. Discretion and Confidentiality:

   • Handle sensitive information with the utmost confidentiality and professionalism.
   • Ensure compliance with all company policies and procedures regarding data privacy and security.

Qualifications:

• Bachelor’s degree or equivalent experience in business administration, management, or a related field.
• Proven experience as a secretary, executive assistant, or personal assistant.
• Strong organizational and time-management skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality in handling sensitive information.
• Flexibility to work additional hours as needed.

Additional Skills:

• Ability to work independently and proactively.
• Strong interpersonal skills with a professional demeanor.

Persyaratan minimum:

• Mencari kandidat untuk bekerja pada:
  • Senin: Pagi, Siang
  • Selasa: Pagi, Siang
  • Rabu: Pagi, Siang
  • Kamis: Pagi, Siang
  • Jum’at: Pagi, Siang
  • Sabtu: Pagi, Siang
  • Minggu: Pagi, Siang
• Diperlukan 2-3 tahun pengalaman kerja yang relevan untuk posisi ini
• Pelamar harus memiliki KTP

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