Lowongan Kerja Jakarta Barat Posisi Project Support & Admin Assistant di PT Showty Global International

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Perusahaan	PT Showty Global International
Posisi	Project Support & Admin Assistant
Tempat	Jakarta Barat
Jenis Pekerjaan	Full Time
Spesialisasi Dibutuhkan	Asisten Administratif (Administrasi & Dukungan Perkantoran)
Gaji Min	Rp. 4.875.000
Gaji Max	Rp. 7.075.000

Jobdesc: 

• Printing and filing request by working “Request”, “On progress”, “Completed”

• Prepare supporting documents used for the meeting. 

• Prepare minutes of meetings with attendance lists, for internal meetings and external meetings. 

• Conduct documentation such as taking photos, videos for private events

• Conduct surveys and field visits and make written reports on these activities. 

• Assist in making required reports. 

• Assist in developing plans, timeline, schedule, resource allocation. 

• Identify administrative needs to support the smooth implementation of activities. 

• Ensure the completeness of documents and coordinate with related parts both internally and externally. 

• Prepare and manage documents such as: cooperation contracts, legal documents, minutes of meetings, work orders, tender documents, land ownership documents, land sale and purchase documents, payment and tax documents, handover documents, licensing documents, design documents, project documents, inspection records, record of goods in and out, and others.

• Managing data in an organized manner and not easily accessible by irresponsible people. 

• Perform archiving for all related documents, both in hardcopy and softcopy. 

• Storing hardcopies and softcopies of important documents in flash drives or external hard drives or compact disks and placing them in fireproof cabinets. 

• Make a complete list of stored documents.

• Dual control of document management in soft copy and hard copy. 

• Ensure the validity of documents before the due date expires. 

• Assist in making meeting schedules and coordination with related departments, and assist in borrowing meeting rooms. 

• Prepare required legality documents. 

• Conduct field visits as needed. 

• Receive incoming emails and document into files or folders. 

• Assist in follow-up and coordination if there are project emails that have not been responded to by the relevant department. 

• Submit requests and coordination with other department

• Submit requests for office stationery to the relevant departments. 

• Inform the facility management department if there are incomplete documents. . 

• Organize human resources required for support operations. 

• Supervise the administration process to comply with the company’s SOP with other departments

Requirements:

• Education minimum Bachelor’s Degree (S1) in Pariwista (S.Par.)/ Management/ S1 Terapan Pengelolaan Konvensi dan Acara (PKA)

• Prior working experience a minimum of 3 years handling project administration and site visits, with proven communications experience.

• Good understanding especially related to general operational activities, administration, reporting, monitoring & analysis, planning & financing

• Fluent in English both verbal and written.

• Able to work under tight deadlines and targets.

• Strong integrity and is a punctual person.

• working in West Jakarta area

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