Lowongan Kerja Jakarta Raya Posisi Project Coordinator For Ais, Jakarta di UNOPS Indonesia Operations Centre (IDOC)

Organization: UNDP – United Nations Development Programme

Country: Indonesia

City: Jakarta

Office: UNDP Indonesia Country Office

Job Identification : 9802

Locations : Jakarta Pusat, Indonesia

Posting Date : 04/07/2023, 08:19 AM

Apply Before : 04/21/2023, 04:59 PM

Job Schedule : Full time

Agency : UNDP

Grade : NPSA-8

Vacancy Type : National Personnel Service Agreement

Practice Area : Nature, Climate and Energy

Bureau : Regional Bureau for Asia and the Pacific

Contract Duration : 1 Year

Education & Work Experience : Master’s Degree

Other Criteria : Bachelor’s Degree with 2 years of experience

Required Languages : Indonesian and English

Vacancy Timeline

2 Weeks

Mobility required/no mobility

no mobility required

Job Description

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at ******** or follow at @UNDP

Archipelagic and Island States Forum was initiated in 2018 as a response to SDG 14: the conservation and sustainable use of oceans, seas, and marine resources for sustainable development. It is the agreed position of participating countries that the AIS Forum (“the Forum”) can be influential in mitigating climate change and the pursuit of social and economic sustainability. The Forum will create a space for financing innovative solutions and technologies, as well as engendering collaboration between stakeholders.

The Forum is designed to include all island states and archipelagic countries regardless of their location, size, and level of development. According to the OECD, co-operation between developed and developing countries will create a synergy as they often possess different types of expertise/knowledge, data, and other resources that are valuable for discovering the solutions and for dealing with multiple challenges. There are regional initiatives that allow island states to connect with and aid one another. However, a global initiative that brings together all archipelagic and island states is yet to exist.

The AIS Forum created a unique grouping of nations to address the challenges of sustainable ocean resource use, climate change resilience, ocean pollution, emergency management and sustainable fisheries. Through the AIS Forum Secretariat that resides under the UNDP Indonesia Country Office, it implements programs around Research and Development, Entrepreneurship Support and International Collaboration, all of which are intended to accelerate structural transformation for sustainable development and strengthen resilience to shocks and crises. Furthermore, the programs seek to promote economic diversification and green growth through low emission and climate resilient measures and to discover innovative nature-based and gender-responsive solutions for sustainable recovery. The AIS Forum Secretariat will act as a platform to meet the following outcomes:

• Strengthen the commitment of archipelagic and island states to be part of a collaborative action to address the common challenges in the areas of climate change mitigation and adaptation, sustainable blue economy, marine plastic debris, and good maritime governance
• Identify and work towards actionable, concrete collaboration and partnerships with all relevant stakeholders, including academics, private sector, government authorities, and international
• Encourage the development of an integrated approach to maritime and ocean governance

Establish as an open-ended, complementary, integrated, and inclusive developmental forum to create a synergy with other initiatives

The Project Coordinator will be coordinating the Archipelagic and Island States Forum project which focuses on three outputs: the acceleration program, institutional preparation and the sustainable financing mechanism.

The position may also require taking on other projects/initiatives within the scope of TOR depending on the workload at the time.

In this role the incumbent will be responsible for the following:

• Coordinating and overseeing the Archipelagic and Island States Project initiatives.
• Managing relationships, partnerships, policy, and advocacyefforts;
• Coordinating monitoring and evaluation activities of the projects/initiatives under his/her portfolio; and
• Facilitating knowledge management and sharing.

Duties and Responsibilities

The Project Coordinator will work under the overall supervision of the Senior Advisor for Climate and Environmental Governance. The incumbentis expected to work closely and supervise the Archipelagic and Island States project team and work closely with the other team members in UNDP.

Coordinating and overseeing the Archipelagic and Island States initiatives and programs:

• Develop annual work plan and budget and ensure that the proposed activities are aligned with overall project objectives, country program and strategic plan;
• Coordinate the execution of the workplan to achieve the targets, including guiding the teams to achieve the targets;
• Monitor the implementation of the activities by partners and provide guidance to them as required;
• Coordinate the preparation of reports;
• Develop term of reference of all required consultants and staff and participate in the recruitment process;
• Coordinate with different team to develop Letter of Agreement, Memorandum of Understanding, Low Value Grants etc.;
• Support in overseeing relevant team members and consultants and quality control their outputs and performance, where necessary;
• Contribute to the preparation of Board meetings and ensure that recommendations made by the Project Board are addressed;
• Coordinate the evaluation, audit, and spot-check as needed.

Managing relationships, partnerships, policy, and advocacy efforts:

• Provide policy and strategic advice relating to Archipelagic and Island States issues to UNDP and the project team to strengthen and scale up the partnership with the key counterparts, and foster/enhance collaboration with other relevant Government bodies by building synergies and complementarities with Government counterparts and national partners;
• Contribute to seek and identify additional partnership and funding opportunities, and prepare concept notes, funding proposals, donor briefing and presentations in support of resource mobilization to advance UNDP’s and the project goals;
• Mobilize, foster and strengthen strategic partnerships with private sectors, private foundations and other relevant multilateral and bilateral organizations to advance and support the projects’ objectives;
• Establishes strong ties to and with national programmes, and relevant sectoral strategies, priorities and plans;
• Lead the analytical and policy development work of the project team.

Coordinating monitoring and evaluation activities of the projects/initiatives under his/her portfolio:

• Ensure close financial and procurement oversight and monitoring of all activities of the project;
• Set direction for monitoring and evaluation priorities in accordance with UNDP rules and regulations;
• Guide development of overall monitoring and evaluation systems for the projects and put mechanisms in place for proper and timely reporting;
• Lead quarterly review meetings and annual projects reviews by monitoring the progress of project implementation, assessing results and identifying areas of weaknesses to ensure the projects achieve the planned results in accordance with relevant plans;
• Monitor and manage any strategic risks/issues facing the project; submit new risks/issues to the Board for consideration and decision on possible actions if required; update the status of these risks/issues by maintaining the Project Risks/Issues Log;
• Evaluate all key project deliverables, as well as final product to ensure traceability of requirements, high quality and client acceptance.

Facilitating knowledge management and sharing:

• Ensure regular assessment of strategic, implementation, action plans identifying areas of emphasis to guide project improvements and future plans;
• Use sound judgment in all project communication and ensure that project communication meets needs of different audiences (government, private sector and so forth);
• Manage stakeholder expectations and participate in communication activities to inform stakeholders of progress and issues;
• Establish and maintain a friendly internal communication system to ensure smooth communication among and between the project partners;
• Lead the process of knowledge creation and dissemination related to national, regional and global know-how in the areas of project focus including sustainable urban development;
• Contribute to the development and maintenance of the programme knowledge networks and practices and development of knowledge products; and
• Represent the project with donors, governments and national and international forums.

The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that;

• Human rights and gender equality are prioritized as an ethical principle within all actions;
• Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
• Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender is respected within all implementations including data production;
• Differentiated needs of women and men are considered;
• Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
• Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.

Competencies

Core competencies:

• Achieve Results: Level 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively: Level 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
• Learn Continuously: Level 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: Level 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination: Level 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: Level 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: Level 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross functional & technical competencies: Business Direction & Strategy

• Strategic Thinking: Ability to develop effective strategies and prioritized plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities; linking the vision to reality on the ground, and creating tangible solutions; Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP

Natural Capital and Environment

• Global Environmental Governance: Ability to implement knowledge conventions and MEAs (such as CBD and UNCCD) and ability to apply to strategic and/or practical situations

Business Management

• Results-based Management: Ability to manage programmes and projects with a focus at improved performance and demonstrable results
• Project Management : Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals
• Partnerships Management: Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies
• Monitoring: Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results

Required Skills and Experience

Education:

• Master’s Degree in marine science, aquatic Science, International relations, development studies, economics/economic development, political science or related fields;
• Bachelor’s degree in marine science, development studies, economics/ economic development, political science, or related

Experience:

• No minimum experience (for master’s degree) or two years (for bachelor’s degree) of professional experiences in project coordination and management marine related project / related initiatives;
• Solid experiences in project management
• Demonstrated ability to communicate and deal effectively with partners including government, academia, civil society, private sector, UN and other development donors to address relevant issue and to ensure the greater impact of the projects/ programmes;
• Prior experience working with national and subnational government officials in the management of resources;
• Familiarity and experience working South-South Cooperation including the archipelagic and island states initiatives;
• Familiarity with procedure of UN and various donor agencies would be an asset.
• Experience in design, implementation, coordination, monitoring and evaluation of development projects
• Experience working and coordinating multi-stakeholder development initiatives, government counterparts, UN and donor agencies

Required Languages:

• Very good spoken and written Indonesian and English

Disclaimer

Important information for US Permanent Residents (‘Green Card’ holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

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