Lowongan Kerja Jakarta Raya Posisi Project Clerk di Dawli

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP.

NOTE: This Announcement is for a Roster for current and future vacancies in UNDP Indonesia.

UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Duties and Responsibilities

a) Support the project team to ensure effective project planning and implementation focusing on achievement of the following results:
• Compiles, summarizes, and presents basic information/data on specific project and related topics or issues.
• Implement project standard operating procedures in line with the government and UNDP’s regulations;

b) Provides administrative support to the Project Management Unit focusing on achievement of the following results
• Provision of general office assistance such as response to simple information requests and inquiries; reviews, logs and routes incoming correspondence;
• Provision of clerical administrative work to process and follow-up on administrative actions, e.g. payment, procurement, recruitment, travel, absence management
• Support in updating database of counterparts and administrative support for data collection for gender mainstreaming at project level.
• Support the administration related with preparation of work plans, report from various meetings .

c) Support knowledge building and knowledge sharing focusing on achievement of the following results
• Participation in the trainings for the operations/ projects staff.
• Contributions to knowledge networks and communities of practice
• Ensure active participations for learning and knowledge sharing in gender analysis and gender mainstreaming
• support documentation of the project activities as a tool to communicate results, deepen stakeholder knowledge and buy-in to the project, and resource mobilization for the project.

d) Effective contribution and support of with data collection for gender analysis and gender mainstreaming at project level. The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that
• Human rights and gender equality is prioritized as an ethical principle within all actions.
• Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”.
• Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production.
• Differentiated needs of women and men are considered.
• Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created.
• Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced

Institutional Arrangement

The Project Clerk works under the general supervision of Project Manager and collaborates closely with the operations, programme and project staff in UNDP Indonesia, as required.

Competencies

Core Achieve Results:
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements Learn Continuously:
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Administration & Operations
Events management (including retreats, trainings and meetings) Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.

Administration & Operations Travel policy and procedures
Knowledge of travel policy and procedures; ability to interpret travel policy, the Staff Rules, administrative circulars and financial regulations and rules on travel related matters

Finance Budget Management
Ability to support budgetary aspects of work planning process, drawing and management of team budgets

Procurement: Procure-to-pay
Knowledge of purchase-to-pay cycles, concepts, principles and policies, and ability to apply this to strategic and/or practical situations

2030 agenda-people : Gender
Gender mainstreaming

Administration & Operations: Documents and records management
Overall document (hard or electronic) management; registry and retention policy including storing and archiving

Business Management : Customer Satisfaction/ Client Management
Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns.

Required Skills and Experience
Min. Academic Education
Secondary education is required.

University degree (Bachelor’s degree) in Communication, Public Relation, Public Administration, International Relations or other related field will be given due consideration, but it is not requirement.
Min. years of relevant Work experience
Minimum three years (with Secondary Education) of professional experience in administrative and financial support and no work experience for candidate with bachelor’s degree. Some experience in supporting administrative, correspondence, and coordination activities will be an asset.

Required skills and competencies

• Ability to work in a team
• Demonstrated keen interest in the work of the UN;
• Demonstrated the ability to successfully interact with individuals from different cultural backgrounds and beliefs which include willingness to try and understand and be tolerant of different opinions and views;
• Good inter-personal and communications skills.

Desired additional skills and competencies

• Experience in the usageof computers and office software packages (MS Word,Excel, etc)
• Experience in managing online meeting platforms, documentation of paperwork database, photos, and archiving system.
• Experience working with Government and UN/UNDP procedures would be desirable.
• Experience in handling of web based management systems.
• Experience in collecting and summarizing administrationreport
• Knowledge and experience to support procurement process for the project implementation

Required Language(s) (at working level)

• Fluency in English and Bahasa Indonesia is required;

Disclaimer

Important information for US Permanent Residents (‘Green Card’ holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Scam warning

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Important Note: To complete your job application, follow these steps:

1. Fill out the required information for the job on the Dawli platform.
2. Upon completing your job application, you will be automatically redirected to the United Nations careers website.
3. Register on the United Nations careers website and complete your job application.