Lowongan Kerja Jakarta Raya Posisi Project Clerk For Admin And Finance Smile, Jakarta di UNOPS Indonesia Operations Centre (IDOC)

Organization: UNDP – United Nations Development Programme

Country: Indonesia

City: Jakarta

Office: UNDP Indonesia Country Office

Job Identification : 8872

Locations : Jakarta Pusat, Indonesia

Posting Date : 03/01/2023, 12:26 PM

Apply Before : 03/15/2023, 04:59 PM

Job Schedule : Full time

Agency : UNDP

Grade : NPSA-4

Vacancy Type : National Personnel Service Agreement

Practice Area : Governance

Bureau : Regional Bureau for Asia and the Pacific

Contract Duration : 6 months

Education & Work Experience : Bachelor’s Degree – 1 year(s) experience OR High School certificate- 4 year(s) experience

Required Languages : Indonesia and English

Vacancy Timeline

2 Weeks

Job Description

• Office/Unit/Project Description

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at ******** or follow at @UNDP

UNDP-Indonesia in collaboration with the MoH initiated an innovative solution for better SCM with Sistem Monitoring Imunisasi dan Logistik secara Elektronik (SMILE) project. A pilot project was initiated -with support from UNDP- in two districts, Bogor and South Tangerang in West Java and Banten Provinces, respectively. At the core of the project is a human resources development component supported by a defined supervision plan and a rigorous training regimen. The system provides an integrated solution to address widespread inequities in vaccine coverage by supporting state governments in overcoming constraints of infrastructure, monitoring and management information systems and human resources. It helps track the stock of vaccines as well as the storage temperature of vaccines through SIM-enabled temperature loggers attached to the cold chain equipment.

Moving forward, UNDP has now been asked by the Government of Indonesia to expand SMILE implementation to further include 700 cold chain points in 6 additional provinces. The final intent is to expand the SMILE implementation to all cold chains in Indonesia (around 10,000 health facilities) in a phase-wise rollout during 2020-2***.

Under the overall guidance of the Project officer, the Project Clerk for Admin and Finance provides effective project support services ensuring high quality of work, ensuring accurate monitoring and evaluation data, and timely and properly recorded/documented service delivery.

• Scope of Work
• Support the project team to ensure effective project planning, budgeting and implementation focusing on achievement of the following results:
• Compiles, summarizes, and presents basic information/data on specific project and related topics or issues.
• Reviews project documents for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distribute project documents to relevant parties upon approval.
• Implement project standard operating procedures in line with the government and UNDP’s regulations;
• Support to the effective reporting on progress of project implementation
• Support to the preparation of annual and quarterly work plans as well as project board meetings, audit, operational and financial closure of a project.
• Support to the preparation of quarterly project reports, in line with the monitoring and reporting guidelines and presents it to the project assurance team on a timely manner;
• To provide administrative support for preparation of results oriented progress reports.
• Provides administrative support to the Project Management Unit focusing on achievement of the following results:
• Participation in the trainings for the operations/ projects staff.
• Contributions to knowledge networks and communities of practice
• Effective contribution to learning and knowledge sharing in gender analysis and gender mainstreaming.
• The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that
• Human rights and gender equality is prioritized as an ethical principle within all actions;
• Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
• Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender is respected within all implementations including data production;
• Differentiated needs of women and men are considered;
• Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
• Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.
• Institutional Arrangement

This position will be based in UNDP-Indonesia Country Office in Jakarta. The assignment will be conducted under the direct supervision of National Data Manager on a day-to-day basis project activity.

• Competencies

Core

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to

details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:

LEVEL 1: Open minded and curious, shares knowledge,

learns from mistakes, asks for feedback

Adapt with Agility:

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding towards

others, forms positive relationships

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Thematic Area

Name

Definition

2030 Agenda : People

Gender

Gender Mainstreaming

Ethics

UN policy

knowledge – ethics

Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity

2030 Agenda : Engagement and

Effectiveness

Innovation

Technology and Innovation

Administration & Operations

Communication

Support offices with event management including venue identification, accommodation, logistics, catering, transportation,and cash disbursements, etc.

Business Management

Digital Awareness and Literacy

Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels

Audit & Investigation

– General

Verbal and written

communication

Ability to effectively communicate both verbally and in writing to convey key facts and findings

Business Management

Digital Awareness and Literacy

Ability and inclination to rapidly adopt new technologies, either through skilfully grasping their usage or through understanding their impact and empowering others to use them as needed

• Minimum Qualifications of the Successful NPSA

Min. Academic Education

Bachelor’s degree in public administration, social science, economics, and other relevant natural sciences, or related field from a recognized institution is preferrable but not mandatory or High school with 3 years of relevant experience will be given due to consideration in lieu of bachelor’s degree.

Min. years of relevant Work experience

1 year experience for candidate Bachelor degree or 4 years with high school of relevant programme and/or administration experiences

Required skills

Has experience on health program information; in relate with mobile phone application on immunization, nutrition/stunting, TB, community led total sanitation (STBM) and HIV areas.

Desired skills in addition to the competencies covered in the Competencies section

• Experience in working with national and subnational, development agencies, and or international agencies in health.
• Good interpersonal communication skills, writing ability and administrative skills.
• Ability to work in multidisciplinary teams.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc).

Required Language(s)

Indonesia and English

Professional Certificates

n/a

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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