Lowongan Kerja Jakarta Raya Posisi Programmes Administrative Assistant – Remote Working di Trash Hero World

Job Description

Trash Hero World is hiring! Please see below for job description. 100% remote, so all locations considered, though (other things being equal) preference will be given to candidates resident for tax purposes in Thailand or Indonesia.

This position offers flexible hours (min. 30 hours per week) and is available immediately. Applications will remain open until the position is filled.

Salary
– Based on location (local salary rates) and experience

About Trash Hero
Trash Hero World leads, supports and governs the global Trash Hero volunteer movement, which works for a clean world, free from plastic pollution.

The movement started with a beach cleanup project in Thailand in 2013 and has now grown to around 100 chapters (local groups) in communities in 13 different countries. A weekly cleanup is still the main focus, but volunteers also do other activities such as running a water bottle refill network, kids’ education and various forms of community outreach and zero waste advocacy.

Trash Hero World is registered as a non-profit association in Switzerland; registered Trash Hero country organisations also exist in the UK, Czech Republic, Serbia, Indonesia, Thailand and Myanmar. Our global coordination team consists of around 10 people, with both full-time staff and volunteers.

Work Culture
We have an open, friendly and supportive work culture, with staff and volunteers working together at all levels of the organisation. We live the values of our Trash Hero Family and we are all personally committed to a zero waste future.

Our team works remotely, across borders and cultures. We have no physical offices. Team members connect over chat and meet regularly online during the week, at times that accommodate our respective time zones.

Working hours are flexible and overtime and occasional weekend / out of hours work are considered part of the job. All working hours need to be documented.

Role description
This is a data support role inside the Programmes team. This means that you will be responsible for the collection, storage and management of all programme-related data and materials.

You will work with Trash Hero country coordinators and chapter leaders to ensure that data is collected regularly, efficiently and accurately.

And you will support the Programmes team with reliable data that allows us to make informed decisions and communicate our activities and results to volunteers, funders, partners and the general public.

Having access to quality data is essential both to the efficient running of our organisation and to demonstrating our impact.

Key Duties & Responsibilities

• Checking and management of data relating to:
  • Cleanups, including waste and brand audits
  • Bottle refill points & refill point map
  • Trash Hero Kids programme
  • Trash Hero Communities programme
  • Any other Trash Hero activities or events (e.g. Family Meetings)
  • Accounting for country organisations and events (in coordination with country coordinators and chapter leaders)
• Administration associated with the creation of new Trash Hero chapters
• Maintenance of chapter map and chapter minisites
• Updating website resource library with new materials
• Updating photo library with new pictures
• Creation and maintenance of volunteer contact lists
• Creation and maintenance of programme materials list
• Collating social media and website analytics for monthly review
• Assisting with the production of monthly, quarterly, yearly and ad hoc data reporting as required
• Updating and maintenance of team filing systems
• Identifying new or improved ways of data collection and reporting, file organisation etc.
• Undertaking training and development and other activities to support the Programmes team as required

Experience & Skills
Essential

• Upper intermediate level of English (B2) both written and spoken; other languages an advantage
• High level of accuracy, efficiency and organisation
• A proven background in administration
• Data entry and record management experience
• A good level of numeracy
• Clearly presented work
• Able to organise and prioritise work methodically and independently
• Good knowledge of Excel (formulas), Word (and Google equivalents)
• Comfortable with cross-cultural communication
• Comfortable with working on your own

Desirable

• Knowledge of Mailchimp, Salesforce and database software
• Willingness to try different projects alongside day to day work when required
• Experience of working in a non-profit environment
• Understanding of issues surrounding plastic pollution, zero waste and circular economy
• Familiarity with Southeast Asian culture

Applications & recruitment timeline
STEP ONE: Applications should be made by email to info @ trashhero.org and include:

1. your CV with 2 references
2. a cover letter
3. a short (< 2 minutes) video introducing yourself and explaining why you want to work for Trash Hero (simple recording with phone, no editing needed)

Incomplete applications will not be reviewed.

STEP TWO: Successful candidates will be contacted for an initial online interview.

STEP THREE: The second round will involve a period of (part-time) volunteering. Trash Hero is an organisation that depends entirely on volunteers, so this is a great opportunity to understand that dynamic, as well as allowing both sides to get to know each other before making a commitment. If all goes well, a formal job offer will follow.