Lowongan Kerja Jakarta Raya Posisi National Operations Specialist , Jakarta, Indonesia di Food And Agriculture Organization Of The United Nations

Organization: Food and Agriculture Organization of the United Nations (FAO)

Country: Indonesia

City: Jakarta

Office: FAO in Jakarta, Indonesia

2300***

National Operations Specialist

Job Posting: 26/Jan/2023

Closure Date: 09/Feb/2023, 10:59:00 PM

Organizational Unit : FAINS

Job Type: Non-staff opportunities

Type of Requisition : NPP (National Project Personnel)

Grade Level : N/A

Primary Location: Indonesia-Jakarta

Duration : 3 months, with possibility of further extension, subject to satisfactory performance

Post Number : N/A

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality

ORGANIZATIONAL SETTING

The post is located in the Emergency Centre Transboundary Animal Diseases Programme in Jakarta, Indonesia

REPORTING LINES

TECHNICAL FOCUS

The National Operations Specialist will perform a range of duties related to the operational objectives of the FAO ECTAD Global Health Security Project other relevant project under ECTAD program in Indonesia. The incumbent shall familiarize him/herself with FAO’s corporate operational policy and guidelines to ensure mandatory coherence of all operational outputs.

TASKS AND RESPONSABILITIES

The National Operations Specialist will:

• Act as a single point of contact between ECTAD programme staff and the FAO Operations Team on operations matters;
• Provide day to day operational support to all projects under the ECTAD Indonesia Programme;
• Liaise continuously with the ECTAD Team Leader, CTA, technical advisers and other ECTAD programme staff as well as with FAO-Operations staff on Operations matters acquiring all the needed information to take action on operations issues;
• Assist the Senior Operations Officer to monitor ECTAD project budgets providing all the needed information through the FAO web-system;
• Prepare draft Financial Summary information for inclusion in ECTAD Project Reports;

• In liaison and coordination with ECTAD Operations Assistants and other relevant ECTAD staff, the National Operations Officer will: – Provide Operational pre-clearance for ECTAD Internal Travel Authorization (ITA) requests for further submission to the Senior Operations Officer; – Review/revise draft Service Contracts and Letters of Agreement (LOA) for further submission to the Senior Operations Officer; – Review Estimated Budget (EB) requests before submission to the Senior Operations Officer for operational clearance; – Assist ECTAD team members in budget/workplan formulation;

• Continuously review/monitor ECTAD project work plans ensuring:

  • All the proposed activities are accommodated within the available budget;
  • Track and generate reports on the work plan expenses status;
  • Check budget availability when activities are to be initiated;
  • Identify the correct work-plan code assigned to each proposed activity;
  • In coordination with relevant ETAD programme staff prepare procurement plans according to the activities included in the work-plan;
  • Initiate procurement action, according to the work plan time frame raising Procurement Requests (PR) in the FAO Global Resource Management System (GRMS) and follow up the procurement process/status with the procurement team;
  • Local Travel Country Initiator, according to the work plan time frame raising Local and International Travel Authorization (LTA) for ECTAD Staff, in the FAO Global Resource Management System (GRMS) and follow up the travel reviewer/project finance support;

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

MINIMUM REQUIREMENTS

• University graduate in a relevant subject (preferred)
• Working knowledge of both spoken and written English; fluency in Bahasa Indonesia;
• Five (5) consecutive years’ experience in project/programme operations and support;
• National of Indonesia.

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/ Functional Skills

• Strong experience in operations-related matters, project planning and monitoring for the implementation of large emergency and/or development programmes;
• Ability to perform a variety of tasks related to work contracts, asset procurement and management, reporting, and budget monitoring;
• Previous employment in an international organization preferably within the UN specialized agencies (Preferred);
• Possess good planning, coordination, interpersonal and communication skills;
• Proficiency in MS Office, particularly in Excel, Word and PowerPoint;
• Ability to work in a multi-cultural environment with sensitivity and respect cultural diversity;
• Ability to work with minimum supervision and under tight time constraints;
• Willingness to undertake on-the-job training in specific management tools or application programmes.

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Incomplete applications will not be considered. If you need help please contact: [email protected]
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at ***************
• For additional employment opportunities visit the FAO employment website: ***************
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date. If you need help, or have queries, please contact: [email protected]

FAO IS A NON-SMOKING ENVIRONMENT