Lowongan Kerja Jakarta Pusat Posisi Learning Admin Executive di PT ATD Solution Indonesia

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Perusahaan	PT ATD Solution Indonesia
Posisi	Learning Admin Executive
Tempat	Jakarta Pusat
Jenis Pekerjaan	Full Time
Spesialisasi Dibutuhkan	Asisten Administratif (Administrasi & Dukungan Perkantoran)
Gaji Min	Rp. 5.075.000
Gaji Max	Rp. 7.075.000

The Learning Admin/Support Executive carries out administrative tasks on routine learning activities. She coordinates the organisation’s products/ services, managing learner records and updating learning management systems. She works well in a team and is able to coordinate and manage the end-to-end processes of both physical (whether it is held on-site or off-site) and online class (regional). She collects data for reporting. She assists in managing logistics and equipment. She often uses digital systems at work.  She has excellent organisational skills, and is able to use various systems and forms of technology.

The person must be excellent in:

1.     Time management

2.     Strong Attention to Detail

3.     Data Management

4.     Customer Relationship Management Operations

5.     Data Collection and Preparation

6.     Communication

Job Description:

Coordinate the end-to-end processes of physical and online class (Public/ On-site and In-House/ Off-site):

· Physical Class – Enroll participant into the system, send email to participants and trainer, conduct trial session with trainer, prepare and courier the materials to registered participants, monitor on-going class from taking daily attendance, take photo, prepare attendance certificate, invigilate exam up to compile and upload data into the system as well as SharePoint. 

· Online Class (Regional) – Enroll participant into the system, create class invitation link, email confirmation, prepare course materials, student registration form & attendance list, prepare logistics including food and refreshments, monitor on-going class from capturing attendance before the class starts, take photo, prepare attendance certificate, invigilate exam up to compile and upload data into the system as well as SharePoint.

Coordinate learner registration and attendance tracking:

· Compile participant enrollments, check seat availability, confirm no. of pax & send update to the respective departments.

Monitor on-going training and examination for physical and online training (Public/ On-site and In-House/ Off-site):

· Capture attendance before the class starts, assist participants and trainer with any technical issues during online class.

· Record the sessions and taking photo.

· Taking daily attendance of participants before the class starts, take photo during on-going class & group photo. Print group photo and distribute to the participants (Physical training).

· Prepare attendance certificate for both physical and online training. 

· Prepare exam paper/practice paper (physical exam)

· Prepare and setup for the online exam (for virtual class) 

· Invigilate exam.

· Remind participants on feedback process. 

· Liaise with participants to provide updates. 

Carry out learner record and database management processes:

· Key in and update participant’s contact information in the training management System.

Collect and compile data: 

· Compile registration from the data source to the training management system. 

· Conduct online registration process by sharing online registration form. 

· Compile and update the data in the training management system. 

· Capture sign-in and sign-out time of the participants and compile all related documents including video recording and upload into our SharePoint.

Coordinate logistics:

· Prepare course materials, student’s stationeries kit, food and refreshments, additional training rooms whenever required. 

Maintain training facilities and equipment:

· Monitor stationaries, training equipment, tidiness and cleanliness of the classroom. 

Prepare documentations for partners selection processes:

· Provide necessary documentations such as copy of attendance list and student feedback form after the class.

Support funding application processes:

· Preparing the necessary documents as per funding program’s requirements. 

Perform general/daily administrative related task:

· Handle incoming correspondence, taking messages, provide related information on training related inquiries and etc.

Post-Training:

– This process starts after the end of each course. The training admin will work out on those processes:

· Compile attendance list/ attendance report and update into Training Management System and Shared Drive.

· Issue exam voucher to the candidates and compile quarterly voucher statement report.

· Compile feedback form/ feedback report.

· Advice on assessment result via email, related query such as receive of certification, re-sit or appeal procedures.

· Issue Certificate of Achievement. 

· Process claim (if any)

· Advice on reimbursement of grant.

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