Lowongan Kerja Jakarta Raya Posisi International Project Coordinator di Unesco Jakarta

Parent Sector : Education Sector (ED)

Duty Station: Jakarta

Classification of duty station: [[filter12]]

Standard Duration of Assignement : [[filter13]]

Job Family: Programme Coordination

Type of contract : Non Staff

Duration of contract : From 7 to 11 months

Recruitment open to : External candidates

Application Deadline (Midnight Paris Time) : 16/04/2023

Duty Station: Dili, Timor-Leste

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

1. Duties and Responsibilities

Under the overall authority of the Director of UNESCO Jakarta Office, and the direct supervision of the Head of the Education Unit and in close coordination with the project team, the incumbent serves as an International Project Coordinator for Education Unit of the UNESCO Jakarta Office, based in UNESCO Dili Antenna Office. The incumbent is expected to support and coordinate implementation of project activities and the final outputs of the Extra-budgetary Project entitled as, “Digitalization of Chega National Center for Conflict Reconciliation and Peacebuilding in Timor­ Leste”.

The incumbent shall work under the project’s workplan and frameworks of UNESCO’s Medium­ Term Strategy and global development plans to achieve SDG 4 for Quality Education, the Agenda 2030. In particular, the incumbent will perform the following functions:

A.  Coordinate the project implementation.

1. Coordinate the field implementation activities of  the four major projects’ outcomes under the work plan, i.e (1) Improved operational and service quality of CHEGA National Centre for archive preservation, management, service, and human resource’ capacities at the International Standard; (2) Established Quality History and Peacebuilding Education; (3) Strengthened the national and regional Capacities and partnerships and (4) Accomplished quality of project with max. visibility of KOICA and UNESCO.

2. Coordinate and organize international and national training, workshops and meetings in the close project’s teamwork to strengthen the national and regional capacities and partnerships.

3. Initiate coordination and collaboration with key stakeholders within  Timor-Leste and other relevant partners and its implementation.

4. Support the project team for monitoring,  evaluating and reporting the field implementation activities of the project and its progress to ensure that planned implementation of activities is on time under the work plans of the project in achieving SDG 4 for Quality Education.

5. Liaise with the Project’s team based in the Jakarta  office to ensure the smooth implementation of project activities at the national, regional and international levels.

6. Attend regular meetings of the Education Unit of UNESCO Jakarta Office and Education Group Meetings organized by the government,  national and international agencies in relation to the project and provide updates on the progress of project activities for team support and guidance.

7.   Attend international meetings which will be organized by UNESCO at Jakarta and/or Bali in relation to the project activities with the indicated estimate travel cost and any unspent amount should be returned to UNESCO.

9.   Attend  High-Levels International Benchmarking Training in Seoul, South Korea with the estimated indicate travel cost and any unspent amount should be returned to UNESCO.

B.  Develop and coordinate advocacy and visibility activities

1. Support  in  the  development   and  production  of  an  Advocacy  Film  on  the  project’s introduction and activities on Education-related  in Timor-leste for the visibility of UNESCO and KOICA.

2. Support in the development of learning materials of the Project, including training modules to be shared through UNESCO portals and other networks.

3.   Support in the development  of regular publication regarding the project  such as press release and newsflashes to be distributed to medias, various stakeholders and the public through UNESCO and the project’s working partners’ e-portals.

4. Manage and support the operation of Facebook page established for the Project to update and provide news and information regarding the project’s implementation including key events, stories collected from field activities, main progress of the project, etc.

C.  Build partnerships

1. Work, maintain and ensure close coordination with the project’s partnership agencies such as the CHEGA National Centre, Timor-Leste’s Ministry  of Education, Youth, and Sport, the National  Commissions  for  UNESCO  in  Timor-Leste  &  Republic  of  Korea, and  other international & governmental organizations including the donors.

2. Prepare the donor report such as Quarterly Progress Report, Bi-annual Progress Reports and Annual Progress Reports.

3. Organize review meetings and prepare any relevant documents such as meeting minutes, briefings, presentations, etc.

4. Prepare concept notes, agreements, proposals for new project funding requests and other documents if required.

D.  Other tasks

1.   Carry out any other related tasks delegated to her/him by the Head of Education Unit and the Director of UNESCO Jakarta Office.

2.   Timetable and Deliverables

2.1 Timetable

Contract period: 1 May 2023 – 31 March 2024.

2.2 Deliverables/Final Product Expected

•             Monthly reports including monitoring and evaluation progress in line with the project’s achievements.

•             Meeting minutes including the National Project Steering Committee Meeting minutes, Ad-Hoc Meetings and other project activity reports including the History Teachers’ Study Networks Workshop, History Education Teachers’ Training and High-Levels International Benchmarking Training reports.

•             Quarterly Progress Report, Bi-annual and Annual progress reports of the project.

•             Mission reports if any conducted during the contract period.

Accountability (C)

Communication (C)

Innovation (C)

Knowledge sharing and continuous improvement (C)

Planning and organizing (C)

Results focus (C)

Teamwork (C)

Professionalism (C)

3.1 Education

Advanced university degree (equivalent to Masters) in the relevant fields of Education, Social and Human Sciences, or other Related fields.

3.2 Work Experience

•    Minimum five (S) years of professional experience in the relevant field of education.

•    Experience in Education Sector with Government and international education sectors’ development partners, and in-depth knowledge of the challenges in the education sectors would be an asset.

3.3 Skills and Competencies

•    Excellent coordination and interpersonal skills.

•    Ability to work in a team and to maintain effective working relationships in a multicultural environment.

•    Analytical skills, ability to collect, synthesize and analyze information from various sources.

•    Excellent written and oral communication skills.

3.4 Language

•    Excellent written and spoken skills in English.

•    Understanding of the languages of duty station and the project’s donor such as Portuguese,Tetun, Korean would be an asset.

4. Supervisory arrangements

The incumbent will work under the overall authority of the Director and Representative, UNESCO Office, Jakarta and with the direct supervision of the Head of Education Unit and in close coordination with the project team.

The interested incumbent shall send the proposal (in English) to complete with (1) The cover letter statement of interest and briefly elaborating her/his capacity, (2) Complete CV, (3) Detailed Workplan and (4) Budget Proposal for the work as describe in the Term of Reference. 

No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.