Lowongan Kerja Jakarta Raya Posisi Inovasi 3 – Finance Manager di INOVASI 3

Background of The Project:

Indonesia’s Vision 2045 sets the goal for Indonesia to transition from a resource-based economy towards an advanced service, technology, and knowledge-based economy by the centenary of its independence (2045). The 2025-2045 National Long Term Development Plan emphasises the urgency of Indonesia’s human resource development to fully realise 2045 goals.

Faced however with persistent low student performance that is emblematic of a learning crisis, significant improvement in student learning will be required to reach Indonesia’s 2045 goals. Government of Indonesia (GoI) has started an ambitious program of education reforms. Successive education ministers have set out to modernise the education system through reforming the national curriculum and teaching and assessment approaches, to produce citizens with strong foundational skills, open minds, and inclusive values.

Australia is a long-term supporter of the Indonesian basic education sector, with continuous investments supporting education quality improvements for the past two decades, including through the INOVASI program (Phase 1 2016-2020; Phase 2 2020-2023) that focused on supporting acquisition of literacy and numeracy foundational skills in early grades classrooms; exploring local problems and solutions; and generating evidence to inform government policy development and practices.

This third phase of INOVASI (2024-2027) builds upon the existing program’s approach and lessons learned and takes the focus on the development of foundational skills through to the end of the primary grades. Phase 3 will engage with priority issues of Australia’s development policy: gender equality, effective inclusion of children with a disability, responses to the climate change challenge in education. It will focus on the challenge of policy implementation and the gaps that exist between national policies and practices at district and school levels, and use the well attested-success of INOVASI’s local problem-based approach to continuously support policy development for effective fit between policy and implementation context.

INOVASI Phase 3 is implemented in 25 districts and cities across Indonesia, in the provinces of West Nusa Tenggara, East Nusa Tenggara, North Kalimantan, East Java, West Java, and Maluku. The program also works in Ibu Kota Nusantara (IKN)

The Program isimplemented by Palladium on behalf of the Australian Government through the Department of Foreign Affairs and Trade (DFAT).

Purpose of the Position:
The Finance Manager is responsible for managing and overseeing INOVASI’s financial operations to ensure alignment with program goals and compliance with Palladium, DFAT, and government regulations. The role involves high-level financial planning, budgeting, and expenditure tracking, ensuring efficient fund utilization and accurate forecasting. The Finance Manager also leads the development and revision of financial guidelines and tools, provides technical guidance to the finance team, and ensures the effective management of provincial budgets. Additionally, the position supports the automation of financial processes and oversees compliance with audit and reporting requirements to maintain financial integrity across the program.

Duties: Under the direction of the Head of Operations, the Finance Manager will:

1. Ensure effective financial planning to support INOVASI operations by preparing accurate cash flow forecasts and project fund requests in accordance with INOVASI, Palladium and DFAT operations protocols;
2. Ensure monthly expenditures report are prepared and submitted, ensuring inclusion of scanned receipts, bank statements, cash and bank reconciliations, and payroll documentation;
3. Supervise and provide technical guidance to the Finance team in both Jakarta and provincial offices, ensuring alignment with program goals and financial compliance.
4. Maintain the Financial Management Guidelines and ensure INOVASI Financial regulations, procedures and tools are optimal, compliant and up to date with program needs.
5. Maintain the high-level INOVASI Program Budget. Prepare budget updates in a timely manner for routine reporting on expenditure to program and provincial managers, and for routine reports and plans: Six-Monthly Progress Reports and Annual Plans.
6. Oversee and manage INOVASI expenditures, ensuring national and provincial budgets and spending align with the approved Head Contract and Annual Plans. Provide comprehensive budget tracking and analysis to inform spending decisions and ensure accurate financial forecasting.
7. Authorize high-level INOVASI financial expenditures and commitments, as per INOVASI Operations Guidelines;
8. If needed, lead the establishment of new financial management software to automate the work of INOVASI Finance team (such as MS Dynamics 365 and Power Automate). Ensure the new system’s functionalities integrate well with existing Palladium requirements and systems, and that all INOVASI finance staff are well trained on using the new system.
9. Support the review, revision and adaptation of INOVASI Financial Guidelines for Phase 3, incorporating lessons from INOVASI Phase 2 to improve efficiency,streamline processes, and align with Phase 3 structure and implementation requirements.
10. Review, update and develop Standard Operations Procedures (SOP) of key financial processes in order to make operations systems in field both effective and compliant to INOVASI guidelines. Train INOVASI staff as needed on the use of these SOPs;
11. Oversee the financial operations of INOVASI provincial offices in Kalimantan Utara, East Java, NTT, NTB, Maluku and West Java. Ensure provincial offices are compliant with INOVASI regulations and are running efficiently;
12. Coordinate with other INOVASI operations coordinators, teams and consultants (Procurement, HR, Admin, Program Support) to ensure INOVASI financial systems are streamlined with other operations processes;
13. On the basis of internal cash available and planned expenditure, send monthly cash requests for the program to Palladium Corporate;
14. Oversee the payments of local salaries for National Advisers and Locally Engaged Staff, including managing the tax withholding requirements;
15. In collaboration with the Program Director, Head of Operations, and Program Managers, ensure the maintenance of INOVASI bank accounts;
16. Prepare accurate monthly and quarterly forecasts for local expenditure, and track expenditure against this forecast;
17. Ensure financial monitoring systems provide timely and relevant reports to support efficient, accountable implementation;
18. Ensure effective internal controls of INOVASI transactions and financial operations, timely response to external or internal audits and other reviews, and appropriate coordination with the head office;
19. Ensure financial Quality Assurance and Control is provided to INOVASI grantees and subcontractors, including conducting spot checks, audits or document reviews to ensure the financial management of INOVASI grantees and subcontractors is compliant with INOVASI guidelines;
20. Remain vigilant about misuse of INOVASI funding and immediately report any case of fraud or misuse of funds to INOVASI Operations Manager.Put in place systems and processes to minimise risk of misuse of funds;
21. Oversee banking transactions, including the management of petty cash, petty cash and bank account reconciliation, and the preparation of a monthly cashbook;
22. Provide training, in finance and administration procedures to INOVASI staff members in other work units;Liaise with external parties in relation to statutory reporting/audits;
23. As required, prepare budget reports for Palladium, GoI or DFAT in a timely manner;
24. Uphold Palladium’s policy of Zero Tolerance on bribery and corruption, and ensure due diligence is followed;
25. Ensure all transactions are entered against the correct account billing code, ensuring proper cost distribution to activities;
26. Act as Head of Operations if assigned by the Program Director, in the event the Head of Operations is absent or away
27. Perform selected Finance Coordinator duties, in the even Finance Coordinator position is absent or away
28. Perform any other tasks relevant to the main duties and responsibilities of this position as assigned by the Head of Operations.

Qualifications and Experience:

The Finance Manager will possess the following qualifications and experience:

• Degree in Finance, Accounting, or a related field; professional certification (CPA, ACCA, CMA) preferred.
• Minimum 7 years of experience in financial management, with at least 3 years in a senior or managerial position, preferably in a donor-funded program or international development project.
• Proven expertise in budgeting, financial forecasting, and managing large, complex budgets across multiple offices.
• Advance skills in excel including analysis and using of presentation program.
• Advanced skills in financial reporting, compliance, and presentation of financial data to senior management and donors.
• In-depth knowledge of Indonesian tax laws, VAT restitution and exemption processes, and familiarity with international financial regulations (particularly DFAT guidelines).
• Strong leadership experience, with a track record of managing finance teams and providing capacity building to finance officers.
• Experience with financial management software and tools, with the ability to drive system automation and improvements.
• Strong strategic planning and process improvement skills, with experience developing and implementing SOPs.
• Fluent in English and Bahasa Indonesia (written and spoken).

• How to Apply

To apply, please click here to submit your resume and cover letter by Friday, 18 October 2024, ensuring you highlight your relevant experience and skills.

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