Lowongan Kerja Bogor Tengah Posisi Finance Manager di Wildlife Conservation Society – Indonesia Program

Responsibilities: 
General

• Overall supervision of the Finance Program and its staff, in the implementation of the daily management of finance and accounting activities, which includes (but not limited to) cost allocation, payments/requests, coding, cash advances, reimbursements, expense record, financial reporting and supporting documents.
• Ensure financial efficiency in all aspects of operations, strengthen and document financial policies and procedures, ensuring that the highest standards of financial integrity, good governance and internal control are followed.
• Ensure that all projects/activities in the country program are respecting national legislation including customs regulations, labor rights, taxes, benefits, etc.
• Provides recommendations/advise the Operations Director and Country Director of any problems or weaknesses in financial controls and procedures, and any ways in which costs could be reduced.

Management and Training: 

• Manage and support the performance and development of the in-country finance staff, to ensure the provision of an efficient and effective service. 
• Conduct regular visits to field sites for monitoring and supervision purposes and oversee senior finance staff in conducting these visits. 
• Provide financial support, training, and advice to staff in the country.  
• Monitor the implementation of the organization’s financial system and adapt it in response to changing conditions.

Projections and Cash Flow Management 

• Compile projections of expenditures and cash flow for projects and country office to ensure that sufficient funds are available for project operations, including requesting cash transfers from WCS Global Conservation Program team (NY and regional office) as needed.
• Liaise with bank representatives in coordination with the Operations Director to ensure smooth banking operations and maintain good relationships. 
• Review monthly bank reconciliation reports and take corrective actions as necessary. 

Accounting: 

• Ensure that all expenditures are made following established procedures, approved vouchers, complete supporting documentation, and budget availability. 
• Monitor all bank transactions and check and approve monthly bank reconciliations by the 10th day of the following month. 
• Where funds are received in-country, ensure that these are correctly reported to WCS Global Conservation Program team (NY and regional office) and posted to the appropriate project, grant, and account code.
• Oversee cross-charging to other country programs as per established procedures.
• Ensure complete accounting records are maintained including vouchers, authorizations, and reconciliations, including both paper and electronic records. 
• Ensure proper tracking of project advances to staff, ensuring that advances are accounted for in a timely manner according to WCS Global procedures and that an accurate balance sheet is kept of each staff member’s outstanding advances. 
• Ensure government and other remittances are up to date and accurate.  
• Conduct and document regular surprise petty cash counts. Management reports any irregularities noted. 
• Review all accounting transactions before approval for completeness accuracy, reasonability, and allowability. 
• Lead the monthly closing process ensuring that all month’s data are properly documented and correctly recorded in the financial system.
• Prepare the closing analysis for the closed donor, and report to WCS Global Conservation Program (NY & regional team).

Reporting:

• Prepare and submit analysis on all country project expenditures to WCS Global Conservation program & regional office according to WCS established procedures and deadlines.
• Oversee monthly and year-end reconciliation of accounts, reports, and bank statements.
• Prepare and present written and verbal reports to public, NGO, Government, and Donor agencies as required. 
• Prepare the Financial Statement referring to PSAK 45 for tax purposes and be responsible for ensuring we submit the SPT report on a timely basis.

Audit and quality control:

• Ensure that all transactions entered the SAP in the central office are correctly and consistently recorded, including grant, fund, project, and other information where needed. Perform a monthly check of all financial data by the 10th day of the following month.
• Ensure that revenue and expenditure posted by all finance team, WCS IP, WCS Global Conservation Program team (NY and regional office) are correct, and are assigned to the correct project, grant/fund, and account codes, and where problems are found ensure that these are resolved with the appropriate staff in WCS along with project staff as required.
• Supervise regular petty cash counts weekly.
• Assist in the preparation of internal and/or external audits, prepare audit responses, and ensure implementation of accepted recommendations.