Lowongan Kerja Bali Posisi Executive Secretary + Personal Assistant di Artalenta Indonesia

Your role is providing support and assistance to ensure the smooth functioning of the Project, office with Company and Mr Uira himself.

Here are some key responsibilities and aspects of role: Calendar Management, Email & Communication, Travel Arrangement, Documentation & Confidentiality, Meeting coordination, Task Prioritization, Project support, Follow-up + draft of Problem Solving, Representative role, Personal Assistant and Administration

All of this will be reviewed for your final qualification and time determination with Speed and Accuracy

In order to process your application, please complete and submit your documents  for Mr Uira :
 
1.⁠ ⁠Most updated CV in PDF format, casual photos, identity card & certificates.
 
2.⁠ ⁠Your best working results MOM, Agenda,Report, Summary with TIme Target, etc etc in PDF format which show your roles, skills, and abilities in detail.
 
3.⁠ ⁠Please share your scope of work and working contract with salary statement from your previous job. You can share via Google drive but make sure the general access is not restricted.
 
Undertaking design & project from concept to completion

Project Brief : Break projects into doable sequences of tasks and set timeframes and goals – Sample work results – prepare comprehensive action plans. Create and

update workflows

Master List deliverable & Schedule, Progress status, timeline and record decisions & feedback (e.g. assigned tasks and next steps) then Final review see that

deadlines are met

Prepare Drawing / Docs Sample to internal teams and standard approval by Principal. Retrieve necessary information (e.g. user/client requirements and

relevant case studies) – data, resources, references, previous sample work result – Distribute project-related copies to internal teams

Evaluate regularly the efficiency of Design policies & Drawing production according to organizational objectives and apply improvement. Design

Coordination, Liaising with in-house designers and other division to collect and complete the presentation also Monitor project progress and address potential

issues ( Update in whatsapp group )

Supplier Coordination, Liaising with suppliers to gather product specification, sample materials, brochures and other dwgs requirements ( their library ) also draft

email ( Introduction ) and request for more Information with their Person in charge

Monitoring Design & Drawings status, Measure and report on project performance, Managing executives’ calendars and set up meetings, Planning and

monitoring the day-to-day running of Design drawings Production to ensure smooth progress

Design Completion deliverable & Ensure final designs comply with regulations and quality standards of Ai Projects – Coordinate quality controls to ensure

deliverables meet requirements

SELF ROUTINE – Performance Management

Design & Project Discussion with Principal, drafting target & goals ( new IDEAs & progress ISSUEs ) Research and decide on Design, materials and products

sourcing.

Act as the Point of Contact for all participants + managing information flow in a timely and accurate manner ( if there’s update or adjustment ) – Create templates

for future use. Acting as a Guideline & to assist individuals in the Studio , Describing deliverable methods step-by-step (including equipment and software types to be used)

Helping implement Team Communications projects and strategies in between others, redirect them when necessary. Report updates verbally and in written form

to management, responsible for supervising projects in progress and ensures that all issues related to the projects are clarified and completed to avoid confusion and interruption during execution of projects.

Agenda & Minute of Meeting. Make arrangements for meetings, presentations, conference call, Video call and Travels being organized and call the attention of the

Principal to them where and when they are needed.

Email Correspondences, Write letters and send them to appropriate bodies, and receive incoming mails

Supervision & Monitoring, keep track of all activities, and ensure that they constantly remind and intimate the director of what needs to be done even when

they have forgotten about it, in order to meet up with deadlines.

Develop and maintain a Project Filing System, administrative duties by collecting data, sorting, filing and sending out project files. Checking drawings & docs for

accuracy. ( File documents in physical and digital records – softcopy & hardcopy )

Update, Collecting data and maintaining Studio Library Databases ( including sample and library of Design, if there’s update or adjustment ). Maintain Studio

Assets : Library, Sample Materials, Computer, tools & hardware, software and others equipment on the 2nd floor

Maintain Confidentiality around sensitive information and terms of agreement