Lowongan Kerja Surabaya Posisi Executive Assistance di Gaia Dental Studio

Info Loker

Perusahaan	Gaia Dental Studio
Posisi	Executive Assistance
Tempat	Surabaya
Tingkatan Kerja	Pegawai (non-manajemen & non-supervisor)
Kualifikasi	Sarjana (S1)
Jenis Pekerjaan	Full Time
Spesialisasi Dibutuhkan	Sekretaris, Sumber Daya Manusia/Personalia
Gaji Min	Rp. 4.500.000
Gaji Max	Rp. 6.000.000

GAIA DENTAL STUDIO – a part of a new and innovative dental company based Country in Indonesia and Australia – is hiring for an EXECUTIVE ASSISTANCE position!

·The ideal candidate is an fluency in English language, organized, self starter, quick learning, open minded, detail-oriented, good & positive attituded and a team player capable of balancing multiple tasks and priorities.

Job Description:

Position Overview:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will have exceptional communication and organizational skills, be detail-oriented, and possess the ability to handle a wide range of tasks in a fast-paced environment.

Responsibilities

• Being an assistant to the CEOs & CFO to support them.
• Responsible for providing administrative support to an organization. Their duties include calendars Management, Communication, Meeting Coordination, Travel Arrangements, Research& Reporting, Document Management, Confidentiality, Special Projects, Team Collaboration, organizing company records, overseeing department budgets, and maintaining inventory of office supplies.
• Handling the office cash flow and bookkeeping with the finance team.
• Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times.
• Occasionally traveling off-site to deliver reports or files to other departments or vendor for logistics.
• Ensuring the confidentiality and security of files and filing systems.
• Coordinating schedules, arranging meetings, distributing memos and reports, and ensuring that everyone is kept current of necessary company news and information
• Operating copy equipment, fax machines, printers, or other equipment necessary and other digital platforms used by the company.

Qualifications

• Proven experience as an executive assistant or in a similar administrative role.
• Fresh Graduated, Diploma or Bachelor’s degree in Office Administration, Management, Engineering, Secretary, Marketing, Accounting/Finance, Mathematics, Statistic, English Literature, or related fields.
• Last GPA min. 3.50/4.00.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Having experience in office administration, secretarial duty, accounting & finance, or assistant to the CEO is preferred.
• Fluent in English (written and spoken) is preferred.
• Excellent written and verbal communication skills, able to communicate to a client or customer.
• High level of discretion and ability to handle confidential information.
• Detail-oriented with a proactive and problem-solving mindset.
• Ability to work independently and prioritize tasks effectively.
• Quick learner, fast response, responsible, self-driven, and meticulous attention to detail.
• Good organization, time management, work-ethic, and scheduling skills.
• Able to adapt and work in a multi-cultural environment and growing company.
• Able to manage the office operational and the division members and handle them; organizing files, bookkeeping, HR, etc.
• Basic bookkeeping experience, especially in accounts payable/receivable and invoicing.
• Experiencing and wanting to learn using office management digital software, including word processing software and spreadsheets.
• Domicile in Surabaya is preferred.

How to Apply:

If you are the one who we are looking for, don’t hesitate to apply by submitting your Cover Letter and Resume, the latest academic transcript in ENGLISH to us!

Send CV & resume to

with Subject : [Name] _EXECUTIVE ASSISTANCE

Job Type: Full Time, Contract

Work Type: Work from the office or Hybrid

Work Location: West Surabaya

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Info Perusahaan

• Industri: Kesehatan/Medis