Lowongan Kerja Pulo Gadung Posisi Administrator di PT Gimaxo Karya Manggala

Job Overview

Our Administrative Department is looking for an Administrator to join us immediately. You will be responsible for responding to customer queries and requests via phone calls and emails. Besides, you should be able to schedule appointments and book conference rooms/halls for meetings/events.

You should be able to update the office protocols and convey the same to the staff members. Also, you should have good organizational and time management skills. Moreover, you will be coordinating with the Accounting department in processing invoices and overdue payments.

As an Administrator, you will be overseeing and training the administrative team members. Also, you will be keeping track of the office supplies and placing restocking orders. You should also be able to maintain vendors’ files and contact details.

If you have top-notch administrative skills and can ensure the smooth functioning of all office operations, then do get in touch with us. We would love to have a word with you. Responsibilities

Responding to incoming calls, emails, and queries from customers

Writing minutes of the meetings

Scheduling appointments, booking conference rooms, and making travel arrangements for the staff

Reviewing and maintaining office inventory

Preparing and maintaining expense reports

Creating, maintaining, and updating employee record reports

Distributing hard copies of emails to the relevant departments

Organizing and filing company documents

Updating office policies and protocols when required

Ensuring all employees adhere to the office policies

Greeting and assisting customers

Processing invoices to the Accounting department

Generating and maintaining vendor files

Preparing memos and presentations

Supervising the maintenance of office equipment and facilities

Undertaking data entry

Managing and updating the agendas and travel schedules of the senior management

Coordinating office events and activitiesRequirements

Bachelor’s degree in Business Administration, Business Management or a related field

Previous work experience as an Administrative Assistant, Administrative Coordinator, or a similar position in the Administrative department

Proficiency in Microsoft Office

Excellent time management and organizational skills

Good analytical and problem-solving skills

Strong communication and interpersonal skills

A team player and a highly motivated individual

Ability to multitask

Ability to offer improved customer service