Lowongan Kerja Tangerang Posisi Administrative Coordinator 6 Months Contract di National Oilwell Varco

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Perusahaan	National Oilwell Varco
Posisi	Administrative Coordinator 6 Months Contract
Tempat	Tangerang
Tingkatan Kerja	Tidak Terspesifikasi
Kualifikasi	Tidak terspesifikasi
Jenis Pekerjaan
Spesialisasi Dibutuhkan	Akuntansi / Keuangan, Akuntansi Umum / Pembiayaan
Gaji Min	Rp. 1.800.000
Gaji Max	Rp. 5.500.000

CLOSING DATE 02 MAY 2023

Job Description

M/D Totco – Operation Administrator direct reporting to MD Totco Indonesia Country Manager

General Affair

1. Arrange crew change engineer for Rental Operation.
2. Handling Air ticket and Hotel Booking for staff and engineers.
3. Report field bonus Engineers to HR
4. Prepare Meals & Transport allowance attendance Staff and report to HR.
5. Prepare HSE Monthly Report & Mileage to HSE Dept.
6. Report MDT Utilization, Driver Timesheet to HR
7. Providing administrative support to other departments or projects as needed
8. Maintaining employee data record

Procurement Process

1. Coordination with Procurement dept for quote reference and PO creation.
2. Monitoring PO and Invoices from Vendor/ Intercompany transactions.
3. Cross-checking vendor invoice and PO Receipt to Company’s ERP System prior send to Finance for Payment process.
4. Monitoring cost project for finance report.
5. Monitoring Export/Import process, crosschecking EXIM supporting document for PIB Payment in finance Dept.
6. Arrange forwarder / DHL for mobilization equipment to customer site / send parts for intercompany parts from the US to Indonesia.
7. Registration of new vendor to Company’s SQM system

Billing & Operation (Finance Background)

1. Create Job Number/tracker number for incoming jobs in repair/rental/service.
2. Preparing repair/rental/service quotations to customers.
3. Monitoring PO from customers and collecting supporting documents for billing purposes.
4. Billing creation by Company’s ERP System and creating Tax Invoices.
5. Arrange and send invoices by hardcopy and soft copy to customer.
6. Monitoring Unbills process and process conversion to billing / invoicing
7. Closely monitor each month for incurred Aging Receivable (AR) Invoice and constantly follow-up payments from the customers.
8. Monitoring inventory reports and able to coordinate closely with the workshop team ensuring both physical and system quantities are 100% tallied and accountable.
9. Closing report to finance related to billing.

1. Unbilled & billing report. Collect supporting documents for unbilled reports and submit them to finance
2. Prepare monthly MD Totco Business Unit for Estimation Revenue forecast before the actual end of the month revenue accruals
3. Registration Process for new customers via Internal System Procedures

Inside Sales (Support for Sales and Operation

1. Calculate Selling price list with Markup cost and create Sales and Service type Quotation via internal Company’s ERP (Oracle JDE) System.
2. Follow up and Monitor every Sales / Service Quotations sent out to customers
3. Create a reminder system following up certification records for yearly calibration to customers, ensuring continuous yearly calibration and certification
4. Monitor Import process to make sure spare parts order will arrive on time

Import expedites activities to meet clients’ deadline delivery time on spare parts for repair or service ************* day, the oil and gas industry’s best minds put more than 150 years of experience to work to help our customers achieve lasting success.

We Power the Industry that Powers the World
Throughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success—now and in the future.

Global Family
We are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.

Purposeful Innovation
Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better.

Service Above All
This drives us to anticipate our customers’ needs and work with them to deliver the finest products and services on time and on budget.

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