Lowongan Kerja Surakarta Posisi Finance, Procurement, And Taxation Support Officer di Kota Kita

Terms of Reference

Finance, Procurement, and Taxation Support Officer

Employment Level : Officer

Employment Type : 12-month fixed-term contract, with the possibility of extension

Application Deadline : 8 December 2024 at 23.59 WIB

Expected Starting Date : Immediately

Location : Surakarta, Central Java, Indonesia

Language Required : Fluent in English and Bahasa Indonesia

Kota Kita is expanding, and we seek dedicated, detail-oriented, and proactive individuals to join our team! We seek those passionate about making a difference in cities by ensuring efficient and sustainable urban management. As we grow, we seek a Finance Controller and Procurement Support Officer to help ensure the financial soundness of our projects and the smooth operation of our procurement and taxation processes. This role will be instrumental in building more inclusive, equitable, and climate-resilient cities. 

About Kota Kita

Kota Kita is a dynamic, non-profit organization based in Surakarta, Central Java, Indonesia, specializing in urban planning and citizen participation. Our mission is to bridge the gap between citizens and governments to develop a shared vision for the future of our cities. Through citizen participation, we influence urban policies, encourage open access to information, and provide civic education to empower active urban citizens.

Our work addresses critical challenges such as governance, inclusivity, and climate resilience in cities across Indonesia. With an interdisciplinary team and a design-driven approach, we have successfully collaborated on projects ranging from small-scale urban interventions and city-wide assessments to large-scale strategic planning. For nearly a decade, we have worked in over 20 cities and have established platforms for new voices to engage in city-making, notably through the annual Urban Social Forum. This unique civil society-led event brings together practitioners, civil servants, and students to shape the future of our cities.

Position Background

Kota Kita’s programs are primarily funded through partnerships with international donors, government agencies, and the private sector. Though varied in scope and duration, these projects share a common goal: fostering urban development that prioritizes the needs and rights of marginalized and vulnerable populations.

As Kota Kita expands, so do the complexities of managing multiple projects with diverse budgets, timelines, and reporting requirements. This growth demands a more robust and efficient financial management system, alongside vital procurement and taxation support, to maintain the seamless operation of our daily activities.

The Finance, Procurement, and Taxation Support Officer role ensures that our financial and procurement practices remain transparent, accountable, and aligned with local regulations and donor expectations. The position will also strengthen tax compliance, mitigating risks associated with financial management and procurement processes.  By filling this position, we will improve our capacity to manage resources effectively, enabling us to continue positively impacting urban communities across Indonesia.

Key Responsibilities

The key responsibilities of the Finance Controller and Procurement Support Officer include:

• Finance Controller:
  • Budget Management: Assist in developing project budgets in collaboration with senior finance staff and project managers.
  • Expense Monitoring: Monitor and correctly record project expenditures, ensuring they align with approved budgets and flag variances to senior management.
  • Financial Reporting: Support preparing periodic financial reports for management, donors, and relevant stakeholders.
  • Accounts Management: Oversee accounts payable and receivable to ensure timely payments and follow-ups on outstanding invoices.
  • Audit Assistance: Coordinating periodical audits and supporting documentation as auditors require.
  • Financial Record Keeping: Maintain accurate and up-to-date financial records and documentation in compliance with organizational policies.
• Procurement and Taxation Support:
  • Procurement Management: Help develop and implement procurement policies and procedures, ensuring compliance with organizational and donor requirements.
  • Vendor Coordination: Maintain relationships with vendors, ensuring timely delivery and quality compliance.
  • Procurement Documentation: Manage procurement records, including contracts, purchase orders, and invoices.
  • Tax Compliance: Assist in preparing and filing tax reports, ensuring compliance with local tax regulations.
  • Tax Advisory: Support project teams with guidance on tax-related matters, including VAT, withholding tax, and other applicable taxes.
• Compliance and Risk Management:
  • Compliance Support: Ensure compliance with financial policies, donor requirements, and local regulations in coordination with senior finance staff.
  • Risk Awareness: Assist in identifying financial risks and helping to implement internal controls to mitigate potential risks.
  • Risk Assessment: Identify and mitigate procurement and tax risks with senior management.

Qualification and Experience

The candidate should be:

• Education: Minimum a Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
• Experience: At least 3 years of experience in financial management, preferably in a non-profit or project-based environment.
• Procurement Experience: Experience in managing procurement processes in a non-profit or project-based environment.
• Tax Knowledge: Familiarity with Indonesian tax regulations, including VAT and withholding tax.
• Technical Proficiency: Proficiency and excellent working knowledge of Microsoft 365 Suite and Google Docs Editors.
• Communication Skills: Professional-level verbal and written communication skills in both English and Bahasa Indonesia.
• Ability to Multi-task: Managing multiple tasks and priorities in a fast-paced environment.

Competencies

These are some of the core competencies required for the position:

• Analytical Skills: Ability to process and analyze financial data with a high level of accuracy to provide recommendations for the proper course of action.
• Integrity and Trustworthiness: Demonstrates high ethical standards and the ability to handle sensitive financial information responsibly.
• Attention to Detail: Strong focus on accuracy, particularly in financial reporting and procurement processes.
• Procurement Expertise: Strong understanding of procurement policies, vendor management, and contract negotiation.
• Tax Acumen: Proficiency in local tax regulations and practices, with the ability to ensure compliance.
• Collaborative Spirit: Works well in a team and contributes to a cooperative and multicultural environment.
• Adaptability: Flexible and able to adjust to changing priorities, tasks, and project needs.

Benefits

What does Kota Kita offer you?

• Meaningful Impact: Play a key role in ensuring an organization’s financial integrity and procurement efficiency focused on tackling some of Indonesia’s most critical urban challenges, from climate resilience to inclusivity.
• Varied Responsibilities: Manage various tasks, from managing project budgets and preparing financial reports to providing essential financial and procurement support across multiple programs and initiatives.
• Collaborative Work Culture: Work alongside a passionate and diverse team of professionals, international development organizations, local governments, academics, and civil society groups in a work environment that values collaboration and innovation.
• Professional Development: Take on significant responsibility and autonomy in your role while benefiting from training opportunities designed to enhance your skills and accelerate your career growth.
• Competitive Compensation: Receive a competitive salary package that reflects your skills, expertise, and contributions to the organization.
• Inclusive and Supportive Team: Join a friendly, talented, and inclusive team that fosters a supportive and welcoming work environment where you’ll feel empowered to grow and succeed.

Location

This position will be in our Surakarta, Central Java, Indonesia office. 

Tentative Starting Date

Immediately

Application Requirements

To apply for this position, you must fill out the application form in Google Forms (bit.ly/kk-finance-ptso-form) and upload the following supporting documents through Google Forms:

1. Your most recent CV.
2. A short 2-minute video about yourself (maximum file size is 10 MB) in English.
3. Creative writing samples: One in English for addressing your qualifications and experience in the financial controller aspect and one in Bahasa Indonesia for addressing your qualifications and experience in the procurement and taxation support aspect.  Please be as creative as possible to illustrate your writing capabilities.

The application deadline is on 8 December 2024, at 23.59 WIB.

Only shortlisted candidates will be contacted.

If you have any queries, please email us at [email protected].  

Please note that only applications sent via Google Forms are accepted.  Application sent via email to [email protected] will not be considered.

For more information about us and our work, find out more on:

Website : www.kotakita.org

Instagram : @kotakitaorg

LinkedIn : Kota Kita Foundation

Twitter : @kotakitaorg