Lowongan Kerja Manado Posisi General Affair Specialist di PT Epiroc Southern Asia

Job Description: 

1. Administrative Support

• Document Management: Handle documentation related to compliance records. Ensure all documents are organized, up-to-date, and readily accessible.
• Data Entry and Record-Keeping: Accurately enter and maintain records
• Reporting: Generate regular reports on consumable usage, management review.

2. Coordination and Communication

• Internal Communication: Act as the communication hub between departments, Relay messages, organize meetings, and follow up on action items.
• External Communication: Liaise with vendors, suppliers, and customers to schedule services, manage orders, and handle inquiries.

3. Financial and Inventory Support

• Inventory Management: Track supplies, ensuring that essential equipment parts are stocked and available. Notify purchasing when reorder points are reached.
• Budget Tracking: Monitor budget allocations for administrative and operational expenditures.

4. Compliance and Safety Documentation 

• Record Regulatory Compliance: Maintain compliance records, including inspection certificates, safety manuals, and equipment logs, ensuring the organization meets all industry and government standards.
• Safety Program Support: Assist in scheduling and documenting safety training for employees. Keep records of certifications, permits, and safety equipment checks.

5. Support to Management and Staff

• Calendar and Travel Management: Arrange meetings, travel, and accommodation for management and technical teams.
• Training and Onboarding Support: Help onboard new employees by preparing necessary documentation, providing them with required safety materials, and coordinating initial training.
• General Administrative Tasks: Handle general office tasks like ordering supplies, answering phones, and maintaining a clean, organized office environment.

6. Continuous Improvement

• Process Optimization: Identify areas where administrative processes can be streamlined or improved for greater efficiency.
• Data Analysis for Operations: Assist management by compiling data and metrics that support decision-making on equipment utilization, maintenance frequency, and downtime reduction.

7. Support to Sales Team 

• Support for creating quotation to all customer handled by product representative and key account manager.
• Collective and manage sales data as supporting document for sales manager prepared further sales strategy. 
• Acknowledge purchase order by system managed by customer after checked all part number and price appropriate and confirmed by product representative and key account manager.

Requirements: 

Educational background :
–    Minimum SMA/diploma degree or equivalent with work experience.

Experience :
–    Minimum 1 or 2 years of working experience

–    Computer skills must include ability to communicate through Lotus Notes, read and prepare spreadsheets, work with Microsoft word documents, and others
–    Must be able to effectively communicate in Bahasa and English for oral and written communication