Lowongan Kerja Jakarta Raya Posisi Executive Assistant & General Affairs Specialist di PT Takeda Indonesia

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Job Description

Objective

• To assist Head of PTTI Business  (President Director) with organizational and personal administration as well as support the leadership team of the overall entity whenever needed.
• To lead General Affairs function in providing services to all work units in the company, both administratively and managing routine company services.

Activities and Responsibilities
Executive Assistant

• Acting as a first point of contact: dealing with correspondence and phone calls.
• Managing calendar and organizing meetings, scheduling and make appointments for Head of PTTI Business (President Director).
• Ensures all executive’s meeting and conference are well arranged. This will include preparing and coordinating monthly Leadership Meeting and taking minutes of meeting.
• Assist Head of PTTI Business (President Director) and other Executives with all other related assigned tasks.
• Support Head of PTTI Business (President Director) in internal communications initiatives, in coordination with colleagues of affiliate company who is in charge of communication
• Travel Arrangement for Head of PTTI Business (President Director) and possibly other executives: ensuring booking / arranging travel, transportation and accommodation are well prepared and executed properly, included timely expenses report as necessary.
• Event Management: organizing events and conferences including preparation, execution and evaluation (post event).
• Reminding Head of PTTI Business (President Director) and related Executives of important tasks and deadlines.
• Managing corporate document filing systems.
• Liaising and collaborate with other function in any projects related matters
• Responsible for expatriate’s permit as well as corporate legal documents, and other related project(s) to comply with government regulation.
• Respect the need for confidentiality and sensitivity of information

Manage General Affairs function, which include but not limited to:

• Work place facilities
• Occupational Health, Safety, & Environment
• Organize office supply & office equipment
• Provide and supervise Contingent workers which relate to general services
• Dealing with outsourcing provider to assist all relevant user
• Responsible and organize Petty Cash, directly or indirectly
• Documents and/or goods dispatching
• Permit and License
• Managing Company Asset in coordination with Procurement and Finance team
• Support HR and/or Communications to arrange and execute company events
• Ensure that all other GA jobs / services are well delivered, eg:
• Manage all incoming invoicing, agreement and other documentation from Third party Vendor in relation to GA jobs.
• PO creation & registering GA vendor into Ariba system
• Lead a group of team for ad-hoc project(s) from time-to-time based on assignment and/or self-proactive initiative

Job Specification

• Education: Vocational (3 Yr Diploma)
• Experiences: about 3 years in similar role, or have strong interest to this role.
• English proficiency is an advantage
• Leadership capability
• Advanced in computer skills (Ms. Office, data bases, and management system, etc.), has or willing to have capability in preparing presentation material such as using Ms. Power Point.
• Essential legal and government relationship knowledge
• Have capability to show high level of Customer Service.
• Fast and hardwork, has ability to work under tight deadline, good time management, and flexibility hours.
• Outstanding interpersonal skills and ability work along with cross functional team.
• Sounds a Proactive and Analytical thinker
• Trustworthy
• Structured and tidy in doing tasks

Locations
Jakarta, IndonesiaWorker Type
EmployeeWorker Sub-Type
RegularTime Type
Full time