Lowongan Kerja Jakarta Timur Posisi Administrative And Operations Assistant – Onsite di Andaman Medical Regulatory Affairs & Market Access

Info Loker

Perusahaan	Andaman Medical Regulatory Affairs & Market Access
Posisi	Administrative And Operations Assistant - Onsite
Tempat	Jakarta Timur
Tingkatan Kerja	Pegawai (non-manajemen & non-supervisor)
Kualifikasi	Tidak terspesifikasi
Jenis Pekerjaan	Full Time
Spesialisasi Dibutuhkan	Staf / Administrasi umum, Sumber Daya Manusia/Personalia
Gaji Min	Rp. 5.000.000
Gaji Max	Rp. 7.000.000

Job Overview

The Administrative and Operations Assistant main responsibility is to proactively support the organization and play a crucial role in administrative support to the Quality Assurance, Logistics, and Finance Department in Indonesia branch. 

Responsibilities

Administrative and QA Assistant

• Manage and control Purchase documents in AMI
• Filing all agreements, Purchase Orders (PO), Purchase Requisition (PR) & Supplier Selection (SS) per suppliers.
• Updates Master List of Supplier periodically
• Filing Supplier Assessment documents
• Prepare a logbook to monitor the numbering of PR.

In charge of office supplies purchase

• Creating PR and SS for purchase of office supplies
• Sourcing out 3 quotations for the purchase of the office supplies
• Conducting supplier assessment for office supplies.

Manage and control all hard copies of documents stored in the cabinet

• Organizing all hard copies of documents.
• Prepare master list of all documents stored in the cabinet and identify which cabinet / rack does the document belong.
• Prepare a logbook to monitor document’s retention period.
• Liaise with QA, RAs and Logistic in sorting out and obtaining approval for documents to be destroyed.
• Organize, compile and monitor in logbook external documents (LOAs, Letters, Statements, Receipts etc).

Monitoring of duty stamps

• Prepare logbook of duty stamps.
• Monitor and do inventory of duty stamps.
• Purchase duty stamps when the stock almost runs out.

Assist in Petty Cash Management

• Prepare Petty Cash Form and assist Senior RA on the recording and monitoring of petty cash expenses.
• Assist Senior RA on preparing the monthly petty cash report.

Manage numbering of Letter Correspondence

• Prepare logbook and monitor the numbering assignment of letter correspondences.

Assist in handling of claims

• Prepare claim forms and submit to finance.
• Filing all claim-related documents (claim form, approval emails, receipt).

Bank Liaison and Documents Delivery

• In charge of delivery of documents to AMI local director and to the banks
• Ordering Go-Send
• Liaising with AMI director

Assist in handling e-catalogue purchase

• Liaise with local distributor for purchasing negotiation with the hospital
• Compile data related to purchasing of E-Catalogue
• Assist logistics in recording product traceability for each shipment

Other Administrative Tasks

• Duties may include but not limited to filing of documents, answering phone calls, photocopying, responding to emails, scheduling meetings and other office activities.

Key Competencies

• Strong organizational and leadership skill
• Fluent English with excellent writing and verbal communication skills
• Result oriented, can work with minimal supervision, and willing to assume increasing levels of responsibilities.
• Computer literate with advanced skills in Microsoft Office (Word, Power Point, etc.)
• At ease in working in a small structure, start-up-type, where tasks and responsibilities are in constant move.
• Able to operate in a multicultural environment.
• High level of autonomy at work, yet with profound team-spirit
• Adaptive, patient, resilient and flexible
• Pro-active and solutions oriented.
• Fast learning and high reactivity

Lamar kerja

Deskripsi Perusahaan

Info Perusahaan

• Industri: Kesehatan/Medis
• No. Registrasi: 1366361-T
• Ukuran Perusahaan: 1- 50 pekerja
• Waktu Proses Lamaran: 21 hari
• Tunjangan dan Lain-lain: Asuransi Gigi, Tunjangan Pendidikan, Asuransi kesehatan, Parkir, Penglihatan, Waktu regular, Senin - Jumat, Bisnis (contoh: Kemeja), Annual Leave, Medical Leave, Maternity Leave, Compassionate Leave
• Lokasi: Menara Cardig 1st Floor Jl. Raya Halim Perdanakusu